The short version: we hold what we need to give you the product and take payment for it, we do not sell anything to anybody, and you can have a copy or have it deleted by asking.
Last updated 17 October 2026 · DEALCLUB Limited, company number 15886537
DEALCLUB Limited (company number 15886537) is the data controller for the information described on this page. If you want to ask us anything about it, or exercise any of the rights in clause 6, email darren@dealclub.online.
One exception, and it matters: when you use the sourcing engine to build prospect lists and write to business owners, you are the controller of that information and we are processing it for you. Those terms are separate.
Grouped by what it is for, rather than by database column.
| What | Why | Our lawful basis |
|---|---|---|
| Your name, email address and phone number | To give you an account, send you what you bought, and contact you about it | Performance of our contract with you |
| Your business name, trading address and logo, if you add them | To put your own letterhead on the letters and documents the platform produces | Performance of our contract with you |
| Payment records — what you bought, when, and how much We never see or store your card details. Stripe handles the payment. | To give you access to it, to answer questions about it, and because we have to keep accounting records | Legal obligation, and performance of our contract |
| The deals you add — target companies, figures, documents and notes | Because that is the product. They are yours and are private to you by default | Performance of our contract with you |
| What you tell us when you book a call | So the call starts somewhere useful rather than with an introduction | Your consent, given by booking |
| Basic usage — when you last signed in, and which features you have used | To know whether the product is working for you and to decide what to build | Our legitimate interest in running and improving the service |
We do not buy personal data about you, we do not sell or rent it to anybody, and we do not use it to train anything.
Running the service means other companies handle some of your data on our behalf. Each one is listed because you cannot judge what you are giving us without knowing where it ends up.
| Who | What for | Where |
|---|---|---|
| Stripe | Taking payments and managing subscriptions | EU/US |
| SendGrid (Twilio) | Sending email — confirmations, receipts and notices | EU/US |
| Netlify | Hosting the site and running the application | EU/US |
| Neon | The database everything is stored in | EU |
| GoHighLevel | Marketing contact records, where you have opted in | US |
| Intelliprint | Printing and posting letters, if you use sourcing and connect your own account | UK |
| Stannp | The alternative print-and-post provider, on the same basis | UK |
Where data goes outside the UK, it is covered by the transfer safeguards those companies publish — in practice standard contractual clauses or an equivalent. We do not transfer your data anywhere else.
The platform looks up companies and businesses in public registers. This is information about businesses, published by the bodies that keep those registers — nothing about you is sent to them when we look something up:
Some of that information is also personal data about the people behind those businesses — a sole trader's trading name is often their own name. If you use the sourcing engine, you are the one deciding what to do with it, which is why the processing terms exist.
| What | How long |
|---|---|
| Your account and the deals in it | For as long as you have an account, and then deleted on request |
| Payment and accounting records | Six years, because UK tax law requires it — this is why a deletion request cannot erase everything |
| Prospect records in the sourcing engine | Until you delete them or close your account. They are yours, and you decide |
| Email delivery logs | Kept so we can answer 'did that email ever arrive', and pruned periodically |
We do not yet delete things automatically on a timer. If you ask us to delete your data we do it by hand, and we will tell you when it is done.
| Your right | How it works here |
|---|---|
| See what we hold | Ask and we will send you a copy of your data. |
| Correct it | Most of it you can edit yourself in your profile; for the rest, ask. |
| Delete it | Ask and we will, apart from accounting records we are required to keep. |
| Take it elsewhere | Ask and we will send it in a machine-readable form. |
| Object or restrict | Tell us and we will stop, unless we are legally required not to. |
| Complain | To us first, please — but you can go to the Information Commissioner's Office at ico.org.uk. |
We will answer within one month. There is nothing to pay.
We set 2 cookies, both strictly necessary — one keeps you signed in and the other lets the nav know to say "Members Area". No analytics, no advertising, no third-party tracking, which is why you are not being asked to accept anything. The detail is here.
If we change what we do with your data, this page changes with it and the date at the top moves. If the change is significant, we will email you rather than relying on you noticing.
Questions about any of this? Email darren@dealclub.online.
See also: Terms · Cookies · Data processing for Sourcing